Gifts & Donations

Donations

Items donated to the StreamNet Library become the property of the library. In the event that the StreamNet Library is discontinued, the materials will become the property of the Columbia River Inter-Tribal Fish Commission (CRITFC). In that event that the CRITFC disbands, or decides to close the library, materials will be donated to an appropriate library. Donations will be taken on the approval of the StreamNet Regional Librarian; disposition of donated materials will be at the discretion of the StreamNet Regional Librarian.

Personal donations of research collections will be accepted only under these conditions. Final fate of all donations will be subject to the following,

  • Documents will only be kept if they are in good condition.
  • No mold or mildew
  • Only trace amounts of insect matter
  • Significant donations should be accompanied by a listing or spreadsheet.
  • Materials will only be retained if they fall within legal boundaries of international copyright laws.

Collection Management

Larger collections from agencies or institutions will be considered under a Memorandum of Understanding (MOU) for Library Collection Management as outlined below. Collections will only be accepted with a signed MOU on file

  1. Housing Collections at the StreamNet Regional Library
  • Option A. Items will be donated to, and become the property of, the library.
  1. Donations will be taken on the approval of the librarian.  Final disposition of donated materials will be at the discretion of the librarian.
  2. In the event that the library is discontinued, the materials will become the property of the CRITFC.  In the event that the CRITFC disbands, or decides to close the library, materials will be donated to an appropriate library.
  • Option B. Items will be ‘lent’ to the library for purposes of collection management.
  1. All items will be property stamped on the inside back cover by the lending agency.  An inventory of these materials will also be provided by the lending agency.
  2. These materials will be cataloged, classified, and processed as part of the collection and that they will not be handled differently for as long as they are a part of the collection. Shelving locations can be negotiated, but the library encourages shelving all materials in subject order.
  3. Neither the library nor the CRITFC will be held liable for items that become ‘lost’ in the course of normal library use.
  4. Materials housed at the library will be subject to the general service policies of the library. Exceptions can be negotiated for rare and valuable items.
  5. The librarian will provide advice on collection development, including additions and deletions for the collection. Ultimate decisions will be made by the agency/organization.
  6. In the event that the StreamNet Library is discontinued, materials will be returned to the lending agency.  In the event that the lending agency ceases to exist, materials will become the property of the CRITFC.
  • Option C. Housing Collections at Agencies
  1. Materials will remain at the owning agency/organization.  The librarian will provide organizational expertise. Recommendations will be based upon current organization and usage patterns as discussed with agency/organizational staff.
  2. Materials will be cataloged by the StreamNet Library.
  3. Descriptive records will be added to the library catalog.
  4. All data will be migrated to new library systems as necessary.
  5. The catalog will be searchable as part of the StreamNet Library collections as well as separately as a Branch.
  6. The agency/organization will be responsible for circulation (borrowing/returning) of materials.
  7. The librarian will provide advice on collection development, including additions and deletions for the collection. Ultimate decisions will be made by the agency/organization.
  8. Should the agency/organization decide to remove materials or discontinue their library, the library will be offered the materials as a donation.

 

Although the Library acknowledges receipt of gifts, they cannot provide donors with appraisals of their gifts. If a donor requires an appraisal, we recommend they consult in independent appraiser.